Services
What We do
Bookkeeping Services
Bookkeeping Services for Residential Property Owners
Bookkeeping services we provide to Residential Property Owners include:-
- M-Pesa & Bank Reconciliation: Matching automated Lipa Na M-Pesa (Paybill/Till) receipts and bank transfers directly to individual tenant ledgers.
- Tenant Ledger Maintenance: Keeping real-time records of paid rents, outstanding balances, late fees, and historical payment patterns per tenant.
- Security Deposit Escrow Tracking: Maintaining strict, isolated records of tenant security deposits to ensure funds are available and intact for legal refunds upon move-out.
- Property Expense Categorization: Tracking everyday operational cash outflows like caretaker wages, security guards, water carting, and minor repairs (plumbing, electrical) per block or unit.
- Service Charge Allocation: Keeping separate accounts for collected utility/service fees (garbage, compound cleaning, security) to ensure they balance against actual utility expenses.
- Income and Expenditure Tracking: Recording and categorizing property sales, rental income, and operating expenses.
- Monthly Cash Flow & P&L Reporting: Generating simple, easy-to-read profit and loss statements every month so you know exactly which properties are profitable.
Bookkeeping Services for Commercial Property Owners
- Lease Escalation & Billing Tracking: Automating and tracking contractually agreed annual rent increments and varied lease terms across multiple corporate tenants.
- Service Charge & Common Area Maintenance (CAM) Reconciliation: Auditing and balancing actual building operating costs (lifts, backup generators, common area electricity) against service charge contributions from tenants.
- Vendor & Contractor Ledger Management: Managing incoming bills and payments for structural contractors, lift maintenance teams, cleaning agencies, and private security firms.
- CapEx vs. Repair Tracking: Categorizing major property structural overhauls (like painting an entire building, borehole drilling, or roof replacement) as long-term assets rather than routine expenses.
- Mortgage & Property Debt Tracking: Reconciling monthly principal and interest repayments for bank commercial property financing loans.
- Comprehensive Investor Financial Statements: Providing detailed balance sheets, cash flow statements, and custom property ROI reports for individual owners or investment boards.
Tax Services
Tax & Compliance Services for Residential Landlords
Complete KRA peace of mind—from monthly filing to digital property onboarding.
- eRITS Property & Unit Onboarding: Guiding landlords through KRA’s mandatory Electronic Rental Income Tax System (eRITS). We map out your buildings, units, and leases on the portal to establish a clean compliance foundation.
- Monthly Rental Income (MRI) Tax Filing: Calculating, filing, and processing your monthly rental tax returns on iTax or eRITS by the strict 20th day of every month deadline
- Zero/NIL Return Management: Ensuring empty units are filed correctly as “NIL” to protect you from KRA’s automatic KSh 2,000 monthly late-filing penalty
- eTIMS Tenant Invoicing Setup: Onboarding your rental business to eTIMS so that your generated rent receipts seamlessly link with KRA portals, minimizing audit triggers.
- Annual Income Tax Filing for High-Yield Portfolios: For landlords earning over KSh 15 million annually (who don’t qualify for the simplified flat rate), we file complex annual returns, maximizing your allowable deductions like mortgage interest, insurance, and maintenance costs.
- Diaspora Landlord Compliance: Offering a hands-off, remote tax filing framework for Kenyans living abroad who own local buy-to-let units, managing the specialized non-resident rental tax requirements.
Tax & Compliance Services for Commercial Property Owners
Maximize your allowable deductions while staying fully compliant with complex corporate KRA frameworks.
- Corporate & Individual Income Tax Filing (30% Rate): Preparing and filing annual corporate tax returns on net profits (the standard 30% corporate tax rate for companies or graduated scales for individual commercial owners).
- eTIMS Expense Validation Auditing: Reviewing and matching all your property operational costs against the KRA portal. Effective January 1, 2026, KRA automatically disallows tax deductions for any building expense that lacks a traceable eTIMS invoice.
- Commercial VAT Management (16% File & Remit): Managing mandatory 16% Value Added Tax (VAT) requirements. Landlords generating commercial rent over KSh 5 million per year must charge, track, and file VAT returns by the 20th of every month.
- Input VAT Relief Optimization: Legally offsetting the VAT you pay on building construction, civil works, renovations, and office maintenance contracts against the VAT collected from tenants to protect your cash flow.
- Commercial Rent Withholding Tax (WHT) Tracking: Reconciling the 10% Withholding Tax deducted at source by your corporate tenants. We track and claim these iTax WHT certificates as valuable tax credits against your final end-of-year tax liability.
- Commercial Rent Withholding Tax (WHT) Tracking: Reconciling the 10% Withholding Tax deducted at source by your corporate tenants. We track and claim these iTax WHT certificates as valuable tax credits against your final end-of-year tax liability.
- Allowable Deductions Maximization: Identifying and organizing every legal expense to lower your taxable net profit. This includes property loan interest, land rates, ground rent, structural maintenance, fire insurance, and legal fees.
- Non-Resident Commercial Tax Alignment: Managing specialized compliance structures introduced under the Finance Act 2026, including the 30% final withholding tax on gross rent for international or diaspora commercial property developers.
Company Incorporation
The sort of business structure you consider has a big impact on your business. It will affect everything from how much you pay in taxes to personal financial risks.
Consult Raqwam Consulting on how to incorporate your business and avoid a mistake that could cost you.
We offer incorporation to all types of new businesses and we evaluate your business to ensure its structure allows you to enjoy tax break.
When you visit us for incorporation services, we help you understand the pros and cons of every business structure you have in mind so you can be confident the structure of your choice brings your business the most benefits. We also advise on a tax strategy that aligns with your business structure and also controls tax exposure and maximize profits.
Additionally, we work with you to re-evaluate your plan and make necessary adjustments to get the best tax savings possible.
Free Estimation
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